5 Reasons To Backup Office 365

Posted by Kayla Knight on Jun 2, 2020 5:00:21 PM

5 Important Reasons to Backup your Office 365

Office 365 (O365) is a great tool utilized by many businesses.  While many small businesses do not back up this data, as it is stored in the cloud, this can be a huge mistake that can cost your business valuable data.  

Here are 5 important reasons why you should backup your office 365 data. 


1. YOUR data is YOUR responsibility

Starting off with the biggest point - Your data is your responsibility.  If your data is important to you and your business, you need to takes steps to protect it!  Backups are always a good idea, as you can go back in a point in time, and recover your saved work and data.  Disaster can strike at any point, being prepared can save you a lot of headache, money, and invaluable data. 


2. User Error Happens

User error is the leading cause of data loss.  Accidental deletion or destruction could be detrimental to a business due to costs associated with data loss, but also data loss itself. 

Proper backups protect you against user error and accidental deletion.


3. Data Retention Policies 

Data retention policies can change at any point in time.  Data can be stored for shorter periods of time, or there may be certain stipulations around data retention that may change. 

Proper backups ensure that little to no data can go missing and that data is properly restored.  As long as you are properly baking up and ensuring that backups are running, your data should be accessible through the point and time needed. 


4. Long term access to files, data, and emails

Audits, projects, and legal reasons may arise that cause you to go digging for past information and data. Without proper backups that data may no longer be accessible. 

Backups allow you to go back in time and find the data that you need. 


5. Security threats

There are several different types of security threats when it comes to your data: internal and external. Employees are an internal threat as they can unintentionally or intentionally delete or remove valuable data. 

Hackers, viruses, malware, updates, etc are all forms of external threats, that could effect your data and cause data loss. 

No matter the threat, proper backups allows your business to restore its data, saving you the headache and financial loss associated with data loss. 



Checkout our FREE webinar here to learn more about the importance of a business continuity plan and how to implement one for your business. 

If you have questions on how to setup proper backups or need more information contact us today.



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Topics: Managed Services, Business Continuity

Protect your Business from COVID-19 Scammers

Posted by Kayla Knight on Apr 28, 2020 11:50:27 PM

Scammers targeting COVID-19 

A new trend among many scammers is targeting the fears and concerns around the COVID-19 virus. 
These scams target individuals and businesses in several ways, and can have a major impact on small businesses resulting in data loss or stolen information. 
Individuals are being targeted via text, email, phone, and more services that many individuals are currently utilizing.  Especially with the increase in number of individuals working from home, security around your business and data has never been more important.  
Here are a few common methods hackers are utilizing to target individuals and businesses:

Streaming Services

Netflix, Hulu, etc. 

With many people stuck inside their homes, there has been a rise in streaming services.  Hackers are targeting the increase in usage to send phishing emails, texts, and offers to individuals that could get them to click on malicious links or send in personal information. 
This can lead users to malicious links and result in stolen credit card information and valuable data.  These include fake sites, website urls, and links within emails and texts that are targeting popular streaming services such as Netflix, Hulu, Disney+, and more.  It is especially important when clicking on any link, that it is from a trusted and reliable source. 


Ransomware Attacks

Ransomware attacks are on the rise as many individuals and businesses are researching information on COVID-19, stay at home orders, and more surrounding the virus.  Not only can these malicious attacks be a result of phishing attacks, but they can come in many forms online, through un-secure websites and forms. 
Be sure to inform your users how to identify malicious links, and to be extra cautious of attacks during this time.  This can be extremely detrimental to businesses if users are logged in through a VPN or conducting business from home, infecting your entire network. 
Checkout our blog post on User Training here to learn more about preparing your users for potential risk and threats. 
To learn more about these attacks checkout our latest YouTube video!

For more information on how to secure your business and data, and setup employees to work from home, contact us today! 


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Topics: Business Continuity, Working remote, Managed Security

Why You Should Backup Your SaaS Data

Posted by Kayla Knight on Feb 25, 2020 4:08:50 PM

Why SaaS is Not Backup

SaaS stands for Software as a Service, and one of its biggest benefits is the ability to use software without the purchase or installation of physical hardware.  While SaaS allows all of your data to be stored in the cloud, most softwares do not have backup solutions in place for the data.

Unless you are okay with losing all the valuable data, it is important to have a backup solution in place for your SaaS data.

Here are 4 reasons that you should consider a backup solution for your SaaS data:


1. How is Data Being Protected

While the cloud is generally safe, data loss happens everyday. So when data loss occurs who is to blame?

The single leading (and unpreventable) cause of data loss in the cloud is end user error. Instead, protect your business with backups to avoid data loss and downtime. 

2. How is Data Recovered

If data is lost due to human error, malicious attacks, or other reasons, there are some options to restore said data, but can also cost thousands of dollars.  Having a backup solution in place can prevent the headache associated with trying to recovery lost or deleted data.

3. Recovery limitations

Recovering data through the native apps is limiting – not only in how far back you can restore data from, but in what you have control over.  It may also be a very tedious process with a lot of manual workloads.

4. Recovery Time

The time it takes to recover data from the cloud varies app to app.  For Google Apps, O365 and Salesforce, it can take anywhere from minutes to weeks to longer (if at all).
For more information on how to get SaaS backups setup for you data and business, contact us at (719) 359-5995 or send us a message from the link below! 

Contact us!

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Topics: Managed Services, Business Continuity, Managed Security, Digital Transformation

The Value of SaaS Backups

Posted by Kayla Knight on Feb 18, 2020 3:51:34 PM

The Value of SaaS Backups

SaaS stands for Software as a Service, and one of its biggest benefits is the ability to use software without the purchase or installation of physical hardware.  Instead, the service is hosted through the cloud.

Many businesses believe because their data is hosted on the cloud, they do not need to backup that particular data.  However, this could not be farther from the truth.  Not backing up your data, from physical hardware or cloud databases could lead to data loss and downtime. 

Ensure your business against data loss across G Suite and Office 365, including Gmail, Google Drive, Shared Drives, Exchange Online, OneDrive, and SharePoint

Here are a list of the 5 different benefits of SaaS backups:


1. Gain Peace of Mind

Avoid losing data to inefficient native recovery features and protect your business no matter what.

2. Ensure Transferability

Easily move emails, files or sites from one user to another when employees leave your company.

3. Resolve Cloud Concerns

Restore critical emails or files lost due to user error, malicious activity, or SaaS application outages.

4. Recover From Ransomware

Quickly restore your user data to a moment before an attack occurred.

5. Cut Costs

Eliminate unnecessary license fees.


If you would like to learn more on how to get started and proactively managing your business and its technology today, you can reach out at the link below! 

Contact us!

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Topics: Managed Services, Business Continuity, Managed Security

6 Steps to Recover from a Disaster

Posted by Kayla Knight on Feb 4, 2020 2:44:36 PM

When Disaster Strikes

When disaster strikes on your business, whether it be from natural disaster or cyber crime, it can be extremely stressful and confusing on the next steps to take.  In this blog post we will discuss the 6 steps for recovery in the event of a disaster. 

Steps to Take After Disaster Strikes

Disaster can strike at anytime, and if you do not have a disaster and recovery plan in place, the after math can be detrimental to your business.  To learn more about creating the right disaster recovery plan for your business checkout our free on-demand webinar where we discuss with Datto, the industry leader in Business Continuity the importance of a disaster recovery plan and how to implement one for your business. 

Disasters can strike in many different forms ranging from natural disaster to cyber attacks, such as ransomeware.  However, when you have a solid foundation and plan in place, recovery steps can be fluid and less painful. 

6 Step Recovery Process After Disaster Strikes


Step 1: Assess the problem and its impact on your business 

Take a step back and look at the overall problem and how how it has truly effected your business. Every disaster is different. Before doing anything, understand the underlying issue and how it may affect you. Have major systems been affected? Are items salvageable? No matter what your circumstances, it is important to not skip this step and truly understand the total affects of the disaster on your overall business. 

Step 2: Establish recovery goals

Now that you understand the affects of the disaster on your business, it is important to establish the recovery goals next.  Recovery is what makes a BDR solution different from a simple backup product. Plan out your road to recovery.

Step 3: Select Appropriate Recovery Types

To get to your “road to recovery”, the appropriate recovery procedure must be followed. Think about which approach will best get you to your end goal:
  • Local virtualization 
  • File restore
  • Off-site virtualization

Step 4: Verify the recovery and confirm functionality with users

Once a recovery is verified it is time to confirm that it interacts positively with users. Test network connectivity and ensure all users can access resources and applications.

Step 5: Restore the original system(s), if needed

If the original system(s) needs to be restored, decide which restoration process will work best.

Step 6: Self-assess afterwards

After it’s all said and done, take a step back and think about it:

  • How well did your team do?
  • What could you have done differently?
  • What caused the overall issues?
  • What disaster recovery goals need to be addressed for future planning?
  • How can you better protect from future disasters?

If you are ready to put together a custom disaster recovery plan for your business and need help getting started, contact us today!

We can help evaluate your disaster recovery plan, establish goals, and put in place a business continuity plan that gives you peace of mind!

Contact us!

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Topics: Managed Services, Business Continuity

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Welcome to the Tech Talk Blog by IT Specialists, where we focus on all things technology and business.  

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